Private (non-PSI) Proctor Request Form

Proctor Qualifications

Individuals who will be responsible for proctoring tests are required to adhere to the guidelines established by the company administrator. 

• Proctors should be reliable, punctual, detail-oriented, and able to deal effectively with people in difficult situations
• To administer the exam, the proctor must be able to read and speak English and be familiar with the relevant test administration protocols as well as exam security procedures.  Additionally, they must understand the concepts of standardized testing, the importance of test security, and the implications of testing irregularities
• Proctors may NOT be related, associated, or affiliated with any individual taking the exam 
• Proctor may NOT have a personal interest in the outcome of the candidate
• Proctors must be familiar with the test facility accommodations, including emergency exits and protocols
• Proctors cannot be directly associated with NESTA PFT program management or educational staff

Proctors must submit a detailed response of their qualifications for being a proctor as well as a current resume (see below).  

Proctor Responsibilities

The proctor’s responsibility is to provide a secure environment for the candidate to take the examination, so as to deter cheating attempts and ensure that there are no unnecessary distractions.  To achieve this, the proctor will verify the examinee’s identity before logging in the examinee. This is to ensure that a more qualified ‘stand-in’ is not taking the exam.  

The proctor will be present, in the room, during the entire time that examinees are testing. This will include ensuring that no exam questions are copied, printed, or compromised in any way.  This allows all examinees an equal chance to pass an exam. 

Should testing a candidate require special accommodations, such accommodations must be pre-approved by the NESTA ECB, and the Proctor will be notified by ECB via email.  Proctors who administer exams to candidates with disabilities should also become familiar with the examinee’s specific needs and be able to provide appropriate accommodations per ECB instructions.

Proctor Duties Prior to Exam

The proctor will familiarize themselves with the relevant test administration and security procedures. To do this, the proctor will read the general exam administration instructions and prepare the room prior to accepting the examinees.  The roster should be checked and a NESTA representative is to be contacted should there be a discrepancy. 

The proctor will need to confirm the proper number of desks, tables, and chairs to allow for the examinees to be five feet apart with all seats facing the same direction. Additionally, the room temperature should be reasonable.

The proctor will verify that no subject-related information is displayed on the walls or video. A clock should be visible and in working order. Lastly, the proctor will post the “Exam in Progress” sign on all doors.

Proctor Responsibilities for Examinee Check-In

• If proctoring multiple examinees, a roster should be created and marked accordingly.  The examinee must provide at least one form of current photo ID (valid driver’s license, passport, military ID, etc.).
• The examinee must provide a valid CPR certification.
• The proctor will assign seats to all examinees (do NOT allow examinees to choose their own seats)

During the exam, the examinees will not be permitted to have the following during the test:

• Electronic equipment (cell phone, smartphone, laptop, tablet computer, etc.), portable listening or recording devices (MP3 player, iPod, etc.), cameras or other photographic equipment, devices that can access the internet or other electronic or communication devices.  NOTE:  As the exam is administered in an online format, the examinee will have access to one computer to access the exam.  The proctor must ensure the examinee does not access any content/website other than the online testing portal during the exam.
• No watches that beep or have an alarm
• No food or drink
• Purses and backpacks to be placed at the back of the room

General Exam  Instructions – These are to be read to all examinees 

Once all examinees are admitted and seated, the proctor will read the Examination Rules and Important Points:

• There will be no questions once the exam begins, the proctor cannot answer any questions therefore examinees are advised to listen closely to instructions and read all directions.
• During the exam, no talking is permitted
• No breaks are allowed once the exam is started
• No test materials, documents, or memoranda of any kind are to be taken from the exam room.
• Examinees will be given 2 hours to complete the 125 question exam

Online Exams:

• Examinees are instructed to login into the online portal and access the exam page: pft.nestaonline.com
• Proctor will provide the exam password (Proctor will receive it after the application is approved),  The password must be given at the time of testing verbally. 
• Upon completing the exam, results will be presented to the student and uploaded into the NESTA database
• If a student receives a passing score, they will receive an email notification to confirm mailing address within one business day. 

The examinee may be dismissed from the exam for any of the following reasons:

• Examinees are instructed to keep their eyes on their own exam or they will forfeit the opportunity to take the exam, at any time. (They may be permitted to stand or mimic movements without interrupting others)
• If an examinee creates a disturbance, is abusive, or otherwise uncooperative
• If an examinee gives or receives help, or is suspected of doing so
• If an examinee attempts to remove exam materials or notes from the test center
• If the examinee attempts to take the exam for someone else

After the exam

• Upon passing the exam, certifications will be mailed within 3 weeks.
• A 30-day waiting period is necessary before retaking the exam, if necessary.

Proctor Responsibilities During the Exam

Proctors will observe the examinees without being obtrusive. This is done to guard against attempts at cheating.  The proctor will maintain the security of the test materials and watch exits.  To actively proctor the test, NEVER leave a room unsupervised.

The proctor will never eat, drink, read, engage in conversation, correct papers, use a computer or laptop, or perform any activity not related to the test administration. This will also include no use of phones/mobile devices during the exam administration. If a proctor has a mobile device, it must be set to silent so it will not cause any disturbance or be a distraction. It should only be used during emergencies.

The proctor will distribute and collect all test material individually and reconcile counts at all times. It is the responsibility of the proctor to report and handle any irregularities according to the program requirements.  If the proctor suspects cheating or any other administrative inconsistencies, the proctor is to report this in detail via email to the ECB immediately (ecb@nestacertified.com) where it will be reviewed by the Administrative Committee.

Lastly, it is the proctor’s responsibility to ensure the accurate timing of the exam.

Proctor Responsibilities Following the Exam

At the end of the allotted two hours, the proctor will verify count and secure materials by logging out of the system before dismissing the examinees.  The proctor will prepare the paperwork (agreement and roster)and arrange for the pick-up/shipping or scan/emailing back to NESTA. This is in accordance with company specifications and local system.